Inventory Management

Take control of your restaurant’s stock with Z-Cloud POS’s Inventory Management feature. Track ingredient usage, monitor stock levels in real time, and receive low-stock alerts to prevent shortages. Automate inventory deductions with every sale and ensure accurate cost tracking for better financial oversight. This feature also supports multi-location inventory management, allowing you to manage stock across all branches seamlessly. With detailed analytics and reporting, Z-Cloud POS empowers you to minimize waste, reduce costs, and optimize your supply chain for maximum efficiency.

The Z-Cloud POS system provides a comprehensive suite of features to manage inventory, addressing key areas such as ingredient tracking, stock adjustments, and waste management. Here's a detailed breakdown of how the system tackles inventory management issues:

• Ingredient Management:
  • The system allows for the creation of ingredient categories, like Meat, Vegetable, Fruit, and Spice. This helps in organizing and managing different types of ingredients.
  • It supports the addition of ingredient units such as Kg, Litre, ml, g, and Pcs, which are used for purchasing and preparing food.
  • The system enables the user to add detailed information about each ingredient including its name, code, category, purchase unit, consumption unit, conversion rate, purchase price, and cost per unit.
  • The system can automatically generate an ingredient code, or the user can enter a specific code to quickly identify an ingredient.
  • The system can calculate the cost per unit of an ingredient using the formula: Purchase Price/Conversion Rate = Cost Per Unit.
• The system allows the user to set an alert quantity for each ingredient. When the stock falls below the alert quantity, the system will show it in red.
• The system allows users to upload bulk ingredients easily by using a sample file.
• Stock Tracking:
  • The system automatically deducts stock upon sale of food items.
  • When a food item is sold, the system deducts the ingredients used to make that food item from stock.
  • When a modifier is added to an order, the system automatically deducts the consumed ingredients from the stock.
  • The system also tracks the stock of pre-made food items. When a pre-made food is used in a final food item, the pre-made food stock is reduced.
  • The system tracks ingredient stock, and can generate a low stock alert when the quantity of an item falls below a specified level.
  • The stock value is the sum of the total of all ingredients. The total is calculated by multiplying the stock quantity and unit price.
  • The system calculates the unit price of an ingredient by averaging the price from the last three purchases. If there are fewer than three purchases, the average is calculated from the available purchase prices. If there are no purchases of the item, the cost from the ingredient's profile is used.
  • The system provides a stock report that shows the current stock level of all ingredients.
• Stock Adjustments:
  • The system allows for adjustments to stock levels, either to add or deduct stock in case of discrepancies.
• The system allows for stock transfer between different branches or outlets .
• The system tracks the transfer of ingredients between outlets, adjusting stock levels accordingly.
• Waste Management:
  • The system allows for waste tracking of ingredients and food menus.
  • Users can track waste ingredient-wise and food menu-wise .
  • When waste is recorded, the system automatically deducts the stock of the wasted ingredients.
  • The system calculates the total loss amount from waste.
  • The system provides a waste report that summarizes the amount of waste for both ingredients and food menus.
• Recipe Management:
  • The system allows the user to associate ingredients with food menus, and to define the quantity of ingredients used in each food menu.
  • The system provides the ability to see the cost of ingredients for each recipe, in order to assist with setting the price for each food menu.
  • The system supports recipe management of modifiers, and allows for setting the consumption amount of each ingredient used in the modifier.
  • The system supports recipe management of pre-made food items. The system allows for setting the consumption amount of each ingredient used in the pre-made food.
• Integration with Other System Features:
  • The system integrates ingredient stock information with other modules like purchase, sales, and production.
  • The system integrates the inventory data with the POS, ensuring accurate stock deductions when a sale is made.

In summary, the Z-Cloud POS system provides a robust inventory management system by offering features that allow for the tracking of ingredients, automatic stock deduction, waste management, stock adjustment, and low stock alerts, along with a variety of reports. This allows for efficient monitoring and control of inventory, minimizing waste, and reducing costs.